https://boardroomworks.com/how-to-choose-the-right-board-management-software/
Board Management Software is a secure website or app that helps streamline meeting management and governance. It provides a variety of tools that help support the entire process of board management, from meeting preparation, through record-keeping, to data analytics.
It’s appealing to select free board portals or low-cost software to save money, however these options typically have a hidden cost which is inadequate training and poor support for customers. If new directors do not receive the proper training, they may be left to search for information, without fully understanding what the system can do. This can lead to security issues since an untrained user may accidentally enter unauthorized data into the system they shouldn’t be.
The majority of software that is free for board management does not have the highest security of data that is required to safeguard sensitive information. Board directors are under pressure to ensure that the systems they use to conduct business are extremely secure particularly in light of recent media reports of data breaches and hacking. Contrary to this, industry-leading board portals come with multiple layers of robust security features that make it simple to control access permissions so that every user sees only what they’re supposed to be able to see. This ensures that meeting documents and other materials are shared only with the appropriate individuals and reduces the risk of confidential data exposures. It also makes archiving the records of meetings and other materials made after the meeting a easy task. It’s also possible to quickly upload and share these documents with a wider public in a single location, reducing the burden on board members to manually file them after every meeting.